ECOFAC Technical Services LLC is hiring a Management Assistant in Dubai to support senior leadership across finance, administration, and project coordination. This full-time, permanent role is ideal for a confident professional with a finance or accounting background who enjoys working with data, managing reports, and engaging directly with project teams on-site. The position offers a dynamic mix of office-based analysis and construction site involvement, making it suitable for someone who thrives in fast-paced, results-driven environments.
About the Company
ECOFAC Technical Services LLC operates in the construction and engineering sector, delivering technical and project-based solutions across the UAE. The company focuses on efficiency, accuracy, and strong project execution. ECOFAC values professionals who are analytical, well-organized, and capable of supporting management with reliable financial and operational insights.
About the Role
As a Management Assistant, you will act as the right hand to the Regional Manager and Projects Director. Your role will go beyond routine administration and will include financial reporting, KPI tracking, project documentation, and coordination between site teams, management, and clients. You will regularly use advanced Excel and PowerBI, manage payment follow-ups, and conduct site visits when required.
Key Responsibilities
- Provide daily executive support to senior management
- Manage calendars, priorities, and administrative workflows
- Prepare financial reports using Excel and PowerBI
- Track project costs, KPIs, and performance indicators
- Maintain accurate project documentation and filing systems
- Follow up on client payments, invoicing, and collections
- Coordinate communication between site engineers, management, and clients
- Conduct site visits to collect data and support project coordination
- Ensure reports and records are accurate and up to date
Candidate Requirements
- 3–5 years of experience in a similar role
- Background in Finance or Accounting (preferred)
- Advanced Excel skills (VLOOKUP, Pivot Tables, Macros)
- Experience using PowerBI dashboards
- Valid UAE Driving License (mandatory)
- Experience with Zoho Suite (strong advantage)
- Fluent in English
- Proficiency in Arabic or Hindi (required)
Key Skills & Attributes
- Strong analytical and numerical understanding
- High attention to detail and organization
- Confident communicator with senior stakeholders
- Ability to work independently and take ownership
- Comfortable working between office and construction sites
- Strong reporting and documentation skills
Salary & Job Details
- Salary: AED 3,000 – AED 6,000 per month
- Job Type: Full-time, Permanent
- Location: Dubai, UAE
- Accounting experience: Minimum 2 years required
